Iowa Meetings Association

Request for Proposal

Please complete and submit the form below to request a proposal. Required fields are marked with an asterisk(*).

General Information

* Prefix:

(Mr., Mrs., Ms., Dr., etc.)

* First Name:

* Last Name:

* Organization:

* Address 1:

Address 2:

* City:

* State/Province:

* Postal Code:

Country:

* Phone:

Fax:

* Email:

Web site:

* Type of organization:

* Response to RFP/Bid Proposal needed by:

MM/DD/YYYY

MEETING PROFILE

* Complete meeting name:

* Meeting type:

* Meeting start date

MM/DD/YYYY

* Meeting end date

MM/DD/YYYY

* Total number of people:

* Total number of rooms blocked:

Number of suites:

Percent single rooms	%
Percent double rooms	%
Peak night rooms
Number of days hotel rooms are required

Alternate dates this meeting may be held:

Alternate date #1	Alternate date #2
MM/DD/YYYY	MM/DD/YYYY

Rate Range:

Largest meeting setup:

for number of people.

Number of concurrent breakout rooms used

Number of on-site food and beverage functions

Largest meal period

Preferred major arrival/departure days:

Alternate major arrival/departure days:

Preferred location and type of facilities:
(Click all that apply)

Full-service hotel	Limited-service hotel
Condominum	Civic Center
Other:

Largest on-site food and beverage function attendance:

EXHIBITS

(if any please complete the section below.)

Type of show:

Number of booths:

(if none, please put 0)

Size of booths:

8x10	10x10	Tabletop
Other:

Total gross exhibit square feet:

Move in Day:

First Show Day:

Last Show Day:

Move Out Day:

Thank you for using our online RFP form. We would appreciate any history you can provide about the meeting you have just entered. It would also be helpful knowing where the meeting will be held in the future.

MEETING HISTORY

Enter up to two years of meeting history beginning with the most recent.
(Past numbers should be actual pickup)

Past Start Date	Past End Date	City	State/ Province	Name of Hotel or Facility	Convention Center (Y/N)	Total # People	Exhibit Facility Type	Total # Rooms Pickup

Type of accommodations used:

OTHER FUTURE MEETINGS

Enter up to two future meetings (Future numbers should be estimates)

Future Meeting Date(s)	City	State/ Province	Name of Hotel or Facility	Confirmed Hotel (Y/N)	Total # People	Total # Rooms Blocked	Total # Rooms on Peak

Editorial Comments/Special Notes:

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